Humberside Geologist

The journal of the Hull Geological Society (founded 1888)

Guidance for authors.

Revised November 2000

Humberside Geologist is the occasional journal of the Hull Geological Society. The Society welcomes articles from members and friends. The journal is published when there are sufficient articles, though some may be left for a future edition if they do not fit in with the themes of the issue. Articles will be published on our web site before the printed version.

Preference is given to articles directly related to the geology of the area around Hull (Yorkshire Coast, East Riding and North Lincolnshire) or about the Society and its members, past and present.

These guidance notes are intended to give you some practical hints on preparing your article and give you an idea of the house style and appearance. The editors may make suggestions about the style and content of your article, and suggest corrections of factual points. You do not have to agree to these if you have strong feelings on the matter!

Articles may be submitted as two different versions of the same piece. One for the printed version (which may be edited for size) and one for the web, which may be longer have a slightly different style and include colour pictures, additional pictures, data, diagrams and hyperlinks.

At present we print 150 copies which are circulated to members, friends and libraries (and an exchange with the U S Geological Survey). The Society hopes that it will appeal to all its readers, who include complete beginners and University Professors. The articles should be factual, without excessive use of scientific jargon and should give proper acknowledgement to sources quoted.

Articles may be pieces of original scientific research, less formal descriptions of your interests, chatty reminiscences of the past meetings and personalities of the Society, reports of field meetings, reviews of the current understanding of an aspect of local geology, etc. They do not necessarily have to be "original" in the sense of there being no publications on the topic in the past. Short articles or notes recording temporary exposures or recent 'finds' are particularly welcome. You could also write a report of a field meeting, review of a book relevant to our area, your reminiscences of the 'good old days of geology', about your own collection or a museum collection, or include a hand out from a field meeting you have led.

The copyright of Humberside Geologist belongs to the Hull Geological Society. Permission is given for the author to make as many copies of articles as they wish. Permission is usually given for other people to make single copies of articles for private use. Permission is given for other people to print or make single copies articles from the web site for personal non-commercial use. We would probably allow people to make multiple copies for non-commercial educational use as long as the origin of the article is acknowledged.

The Society does not accept any liability for any inaccuracies in the articles. It is the responsibility of the authors to check the accuracy of the article and in particular:- indicate where permission is needed for access to sites; obtain the permission of land-owners before publishing their addresses/phone numbers; include information about hazards and safety at locations; acknowledge help in the preparation of the article or work involved; obtain permission of copyright holders if other peoples text, diagrams or pictures are included.

The style could be formal academic/scientific (impersonal and passive) or informal written from a personal standpoint. But please do not mix the styles.

Humberside Geologist is produced by photocopying, so we need a good contrasty copy as a master. It is produced in A4 format; please leave a 2 cm margin around the page. If you can provide it on disc or via e-mail it makes it easier to put on the web. Line drawings should be as clear as possible, to allow for a loss of quality when printing. Subtle shading can be lost in the photocopying process. The scale on the drawings should include a scale bar rather than a statement of magnification (e.g. "x 2") in case the size is changed on printing or conversion for the web. The text should be single spaced. The title and authors name should appear on the first page only; the inclusion of an address is optional. The pages should not be numbered, as the editor will add them later. An Abstract can be included at the start of a long article. We would prefer it if you do not add additional notes, but if they are necessary please produce endnotes rather than footnotes.

Standard conventions used generally in geological publications should be followed. For example fossil names should be in Italics or underlined, except when used to name a bed or zone. Proper stratigraphic names should have capital letters e.g. Cave Oolite or Scarborough Formation. References should be cited in the text where appropriate (in brackets) e.g. "fauna present at Newbald (Whitham 1984)" or "Whitham (1984) describes the fauna from Newbald". Please do not use numbered references. References should be listed at the end of the piece in for following format:

References:

Anon. 1978. List of Serial Publications held in the Library of the Geological Society, London. Geological Society, London. 172 pp.

Dakyns J R and C Fox-Strangways 1886. The geology of the country around Driffield. Memoirs of the Geological Survey England and Wales, Sheet 64, 24pp.

Harrison R & M Horne 1992. The East Yorkshire Boulder Committee, report for the years 1987 to 1991. Humberside Geologist 10, 18-22.

Whitham F, 1984. Evening Field meeting at North Newbald Quarry, Thursday 23rd June 1983. Humberside Geologist 4, 14-16.

Humberside Geologist - formatting.

Now that most articles are produced on computers, the Society can produce a more professional looking journal, with a consistent format throughout, for very little extra effort. We can also put the articles on to the World Wide Web as a preview for members and for the benefit of non-members.

Format for printing.

Articles will be printed in Times New Roman Font, 12 point, left-justified, and sufficient margins for printing and binding. The article should be single-spaced, with a blank line between paragraphs. The journal name, volume and page number will be added to the bottom of each page. The title should be centred and in bold at a larger point size. Sub-headings should be in bold, 12 point and left justified. Another font (such as Courier in 10 point) can be used if a contrast is required, within the text. The Author's name should appear below the title and may be centred or right justified. The author's address is optional, and should be at the end of the article. The date of submission will not be included.

Relevant black and white photographs and/or line drawings may be included if agreed with the editors. The editors may place them on separate pages or at the end of the article.

The references, diagrams, etc. should follow the described in the "Guidance for authors." The URL for relevant web-pages or extra data may be included towards the end of the article, after any acknowledgements.

Articles which are submitted in typed or hand-written form will be retyped into a computer using the format described above. If an author wishes a different format to be used then they should send their reasons to the editors for consideration.

Format for web-pages.

The format will mirror the printed version. The main text usually be in black Times New Roman font, 12 point, left justified. New paragraphs should separated from the previous one by a blank line. The background should be white or a pale colour, or a pale pattern (such as 'sandstone'). The journal's name and Society logo will appear above the title of the article. The date of submission may be included at the end of the article. The web-version may be put on the web site before the printed version is published.

Some formatting and layout may be lost when the article is converted into html - the computer language used for web-pages. If you wish to submit extra pictures, diagrams, etc. you can either submit them in digital format as JPEGs or GIFs, or we can scan them in from a photo or drawing. Authors may include their e-mail addresses and hyperlinks to their own home-page.

Authors may submit a slightly different version of the article for the web site version. They are encouraged to include relevant hyperlinks (including links to extra data on their own web-site). Colour pictures or diagrams may be included, in JPEG or GIF format. Pictures within the text should be no bigger than 75Kb, larger ones (up to 250Kb) should be kept separate with a text or thumbnail hyperlink to them. Diagrams within the text should be no larger than a VDU screen; larger diagrams should be a separate page with a text or thumbnail hyperlink to them. Please note: these pictures and diagrams may not look very good when printed out - but the author may put a high-resolution version of her/his own web site with a hyperlink from the article.

Authors are requested to provide a list of key-words and a short description of the article; these will be added as invisible 'meta-tags' for use by search-engines.

Authors may submit the web version of an article in html format, but it may be subject to changes in format by the On-line editor. If the author has a preference for the layout of the web version of the article she/he should discuss it with the On-line Editor; if not the Editor will decide.

 Agreed November 2000

Copyright Hull Geological Society.

 

(c) Hull Geological Society 1999 + 2007