Hull Geological Society
The rules of the HULL GEOLOGICAL SOCIETY
1. The name of the Society shall be the Hull Geological Society.
2. The objects of the Society shall be to extend knowledge of and to promote research in Geology and allied sciences, more especially in East Yorkshire and North Lincolnshire by holding meetings for the reading of original papers and the delivery of public lectures, by Field Meetings, and by such other means as the Committee may from time to time determine.
3. Every candidate for admission to the Society must be proposed at a General Meeting and be elected by a majority of the votes of the members present. Notice of the election shall be sent by the General Secretary to each candidate elected, together with a copy of the rules.
4. The amount of the subscription shall be determined from time to time by resolution of the Society at an Annual General Meeting or a Special General Meeting. Annual subscriptions for the year commencing on 1st January shall be payable in advance on 30th September.
5. Any person who has rendered signal service to the Society, or who is distinguished for the pursuit of the objects of the Society, may be elected an Honorary Member on the recommendation of the Committee in the same form as an Ordinary Member.
6. Members whose annual subscription is twelve months in arrears shall not be entitled to any of the rights or privileges of membership; and any member whose annual subscriptions are two years in arrears may be removed from the list of members of the Society by the General Secretary and Treasurer.
7. The management of the Society shall be vested in a Committee consisting of the President, one Vice-President, a Treasurer, a General Secretary, and five other members. Other official roles and representatives may be created from time to time. The Officers, Committee, officials and representatives shall be elected at the Annual General Meeting. The President of the Society shall be nominated by the Committee. No President shall hold office for more than three years consecutively. The President, Vice-President, Officers and other members of the Committee shall be nominated by the retiring Committee. Members may make other nominations, except for the office of President. The new Committee shall contain at least one member who was not a member of the Committee during the preceding year. Election to any office shall be for one year; and those elected shall be eligible for immediate re-election. Casual vacancies may be filled by co-option by the Committee; the people co-opted shall serve until the next Annual General Meeting.
8 The Committee, of whom three shall form a quorum, shall meet when summoned by either the President or the Treasurer, or the General Secretary or any two members of the Committee. The Committee may create and publish policies and statements from time to time in furtherance of the Society’s aims and Rules. The Committee may create sub-committees to oversee particular aspects of the Society’s activities. The Committee may create specialist groups to undertake geological research. The Committee shall authorise Officers and other officials to organise meetings and act on behalf of the Society. The Committee may from time to time authorise Officers and other officials to act as representatives the Society.
9. The property of the Society shall be vested in four (or more) trustees: the President, Vice-President, the Treasurer and the General Secretary, and any other member appointed by the Society at the Annual General Meeting
10 - The Committee may from time to time direct the Treasurer to make investments of the Society’s funds in accordance with the current law governing educational charities and the published advice of the body which overseas charities in the United Kingdom or to sell such investments as aforesaid provided always that no decision to make or sell such investments shall be valid unless it be by resolution agreed by a two-thirds majority of the whole Committee or those attending the Annual General Meeting or a Special General Meeting. No investments should be made which personally benefit individual members of the Society in any way.
11. The Treasurer shall receive and keep an account of all the funds of the Society; the Treasurer shall produce vouchers and accounts whenever required by the Committee. All proper accounts in relation to the Society shall in each year ending February 28th be audited by an auditor appointed by the Committee. These accounts shall then be submitted to the Annual General Meeting, and shall be transmitted to the appropriate government body that oversees the finances of Educational Charities. All moneys received for the Society shall be paid into such banks as the Committee may appoint. The property of the Society, including all its income shall be paid or applied solely to the aforesaid objects of the Society, and no part thereof shall be distributed to any member of the Society by way of profit, provided that nothing in this clause shall prevent the payment of reasonable remuneration to any person for services rendered or work done to or for the Society whether or not such a person is a member of the Society.
12. The General Secretary shall, as directed by the Committee, make arrangements for the organisation and conduct of all meetings. The General Secretary shall take minutes of the proceedings of the General, Special and Annual Meetings and meetings of the Committee and enter them regularly in the minute books; the General Secretary shall conduct the correspondence of the Society and shall report to the Committee all that relates to the business of the Society.
13. General Meetings shall normally be held in Hull for transacting the business of the Society and for the delivery of public lectures. Field Meetings, at which the general business of the Society may be transacted, shall be held wherever the Committee shall direct. Not less than fourteen days' notice of each meeting shall be given to members by the General Secretary; meetings of specialist groups and sub-committees may be convened at shorter notice as appropriate.
14. A Special General Meeting may be called at any time by the President, the Committee, or any twelve members. At least fourteen days' notice of such a meeting shall be given by the General Secretary and the objects of the meeting shall be stated therewith.
15. The Society shall not be dissolved except at a Special General Meeting summoned for this purpose. One month's notice shall be given to all members by post and the resolution of dissolution shall require a majority of two-thirds of the members present and voting, together with those who shall have communicated their views to the Officers of the Society in writing. Any property of the Society whatsoever which remains after the satisfaction of all debts and liabilities shall be paid or transferred to such other institution or institutions having exclusively charitable objects the same as or similar to those of the Society as the Society may decide by resolution of the meeting which resolves that the Society be dissolved, in default of any such appointment, to such exclusively charitable object or objects as the Committee may by resolution passed within one year after the meeting aforesaid appoint. No part of the aforesaid surplus property shall be paid or transferred to or distributed among any member of the Society beneficially.
16. These rules shall not be altered except at an Annual or Special General Meeting for which fourteen days' notice shall have been given and the full text of the proposed additions or alterations shall be announced in the circular calling the meeting.
Adopted at the AGM in March 2016
Copyright - Hull Geological Society 2014
Registered Educational Charity No. 229147