Hull Geological Society
Generic Risk Assessment
Type of meeting: - Indoor meeting during a health pandemic (e.g. Covid virus in 2020).
This is in addition to the existing Risk Assessment for the type of indoor meeting.
Booking:
necessary or strongly desirable (see below). Contact
details of attendees is required and will be retained and used
according to the Data Protection policy.
PPE –
attendees
should bring: facemask, gloves, hand sanitiser
The Leader of
the event or Chair of the meeting should give a quick talk to the
group about safety, particularly if non-members are present
|
HAZARD |
RISK |
Safety
measures |
|
Catching airborne virus
|
medium |
Agree a limit of
attendees using the room with the host.
Arrange the
seating to attain social distancing
Limit the numbers
in the group to government
restrictions or those of the host
Insist on
pre-booking with full contact details if necessary.
Insist that anyone
feeling unwell does not attend.
Remain socially
distanced following guidelines
Everyone to wear
masks apart from speakers
If it is a public meeting (e.g. Roadshow) ensure the number of
people in the room does not exceed the limit and request they
wear face masks. Provide hand sanitizer for the public.
|
|
Catching virus by contact |
Low to
medium |
Advise
attendees to avoid physical contact – e.g. avoid shaking hands
Clean
surfaces (seats and table tops) if the host has notified that
this has not been done
Wear
gloves when handling specimens
Do not
lick specimens to taste them or wet them
Wash
hands or use hand sanitiser frequently.
Do not
provide or share food or drinks.
|
|
Developing the virus after the event |
Medium
to high |
Insist that the
organiser is notified immediately, even if unproven
Coronavirus.
Keep contact
details for at least 2 weeks after the event (following HGS,
host’s and Government policies and advice).
Immediately notify
everyone and request that they self-isolate in line with
Government advice and they should notify the organiser if any
symptoms develop. |