Hull Geological Society
Field meeting / Event Form
To be completed by the leader in duplicate and one copy returned to the Secretary.
Date:
Venue:
Title:
Duration:
Leader(s):
Max. No.:
Meet at :
NGR:
Time:
Or: (local meeting place for sharing lifts)
NGR:
Time:
Short description of event for publication:
Booking Requirements:
Booking*: necessary, desirable, just show up.
Contact telephone number for public*: HGS Secretary or ……………………………….
Suitability*: disabled access, easy, strenuous, steep slopes, slippery, rocky
Essential equipment * : hard hat, steel toe-capped footwear, high visibility waistcoat, goggles/safety specs. NOTE - people without these will not be allowed on the field meeting.
Footwear * : any, walking boots, trainers, wellies
Clothing * : any, waterproofs, boiler suit, protective gloves.
Recommended equipment * : hand lens, hammer and chisel, sledge hammer, trowel, newspapers for wrapping specimens, spade, hard hat.
Food * : Packed Lunch, pub lunch, not required.
Transport * : shared lifts, minibus, public - details:
Hammering * : prohibited/discouraged/allowed
Collecting * : prohibited/discouraged/allowed/encouraged
Nearest Hospital with A&E:
and telephone no.
* - delete as necessary.
NOTE: Please check with Quarry Manager on the day for instructions/new hazards.
Please remind people NOT to wander off or leave without informing the Leader.
Please give a quick talk to the group about safety and hand out a copy of the Society's Safety Policy to non-members. ALL PEOPLE TAKE PART AT THEIR OWN RISK - we do have liability insurance but NO accident insurance!
RISK ASSESSMENT:
|
HAZARD |
RISK |
Safety measures |
Hazard - is something that has the potential to cause harm; such as falling rocks, tides, hammering.
Risk - a combination of the probability that an accident might occur and the amount of harm caused.
Safety Measures - the proposed action you propose to take to minimise the risk e.g. wear hard hats; instruct participants not to paddle in a sludge lagoon; wear safety specs when hammering. Please also refer to the Society's safety policy.
Remember: you should bring the hazards and safety measures to the attention of the party at the start of the field meeting.
Signed ………………………………………… date …………………….
This form must be completed and a copy sent to:
The Secretary, Hull Geological Society, 28 Salisbury Street, Hull, HU5 3HA
Some guidance notes for completing the event/risk assessment form.
A form should be completed by the leader of each field meeting. A copy should be sent to the Secretary. You may wish to complete a form for each site or part of the meeting (especially if the members might only attend part of the meeting)
The safety information should be passed on to members and guests at the start of the meeting.
As leader of the meeting you can decide on any conditions that those attending the meeting should follow after you have considered conservation and personal safetyrequirements.
The event information will be used by the Secretary in a mailing to members, on the Society's web-site and for the public. Please indicate if you do not want your personal contact details to be published.
Please give the meeting place and time for the start of the meeting at the first site of the event AND any meeting place in the Hull area where members can gather and share lifts. Please give your contact telephone number if you are willing for members and guests to contact you directly for further details. Please state if booking is required and if there is any limit on numbers attending. Be honest about the suitability of the event for disabled or un-fit people. We should not discriminate against disabled members - but also have to be realistic about any increased hazards they may face and access problems. You may ask that disabled members contact you personally to discuss the suitability of the trip.
If you plan to visit a working quarry you must contact them to get permission and find out their safety requirements. Otherwise it is up to you to decide what clothing you expect members to wear and whether hammering and/or collecting is allowed.
The risk assessment is something that we should do before any fieldwork. By writing it down it shows that you and the Society have made an effort to protect members and guests from accidents.
Consider the things we are likely to do on your field trip (such as walking on the shore, hammering rocks, inspecting exposures) and the hazards involved. A hazard is something that has the potential to harm people (such as slippery wave cut platforms, rocks shattering when hammered, loose rocks falling off a cliff face). The risk is the likelihood of the hazard occurring and the amount of harm that it might cause. For example you might consider that walking on a sandy beach will have a low likelihood and low amount of harm, but walking on slippery rocks would be medium risk. You might decide that hammering a granite erratic might cause more harm than hammering a wet piece of Speeton Clay. Hazards that should be considered include - tide, rock faces, mudflows, sludge lagoons, gradients, climbing, overhangs, slippery rocks, rock-dust, vehicles, hammering rocks..... Having established the risk you can then decide on safety measures to reduce the risk. This could involve banning certain activities, changing your route to avoid the hazard, specifying safety equipment or footwear to be worn, or issuing warnings to those attending. You should incorporate any safety instructions and restrictions that have been issued by the owner of the site.
The Society gives you the right to issue safety instructions to those attending, ban people from attending if they do not have the correct clothing or equipment, or abandon the event if conditions are more hazardous than you expected or people do not follow your instructions.